E-invoicing and Payment Workflows
Our unique Workflow Services encompass a range of powerful Workflow Modules that will help you eliminate repetitive tasks, optimise existing processes and improve efficiency.
Our Workflow Services facilitate the efficient processing of documents (primarily invoices or credit notes) through the Accountis EIP system. Workflows are configured to suit your needs and the degree of automation can vary between a standard workflow requiring some user interaction to a completely lights-out solution. Workflow Services available are:
- Standard Workflow Module
- Enhanced Workflow Module (Inbox/Outbox)
- Invoice to Payment Module (AP Approval Automation)
- Payments Workflow Module
Standard Workflow Module
This workflow service supports data or document validation, auto enrichment, query management and outbound data formats. Validation defines the rules to which the data or document must adhere in order to be processed successfully. Auto enrichment enhances documents with data held in the document database such as address information and reference numbers, this workflow can also be used to enforce document rendition rules. The system can be integrated with third party accounting systems/ERP systems and Accountis will provide the conversion from the EIP Hub’s internal XML format to the format required.
Enhanced Workflow Module (Inbox/Outbox)
This workflow service supports all elements of the Standard Workflow service plus document approval, manual enrichment and supplier/buyer interaction points. Approval allows the issuer or receiver of a document to review the document before it is sent or after it has been received and the option of rejecting the documents at these points is available. Manual enrichment enhances documents with data held in the document database with added features such as document attachment. The system can also be configured to allow suppliers and buyers to interact with each other or with the documents during certain stages of the document processing. The points can also be defined in terms of specific outcomes relating to the document processing, e.g. flag up documents that have got errors and warnings to the issuer before they are submitted.
Invoice to Payment Module
With the Invoice to Payment Module you can digitise your entire invoice approval process from start to finish. It works alongside your Accountis system to enable you to design an accurate approval workflow that minimises manual handling and introduces a more cost-effective business process. It supports invoices in any format (EDI, scanned paper and electronic) and delivers them online to the correct person. It immediately eliminates all the problems associated with having multiple finance systems in geographically separated finance departments.
Payment Workflow Module
Large organisations who are hampered by complex and slow payment processes should use our Payment Workflow service to manage high-volume transactions, eliminate repetitive tasks and improve efficiency. This sophisticated Workflow module offers unrivalled functionality. It is tailor-made to streamline and optimise your existing payment process. Whether it’s automated reports delivery, hierarchical approval notification, or multiple file processing every business needs something different from our Workflow service. So we listen carefully to your requirements and work closely with you to deliver the best solution for your organisation.
Accountis EIP workflow modules give you the power to take control of your business by automating existing processes. Contact Us to discuss your workflow requirements.
True Cost of Invoicing…
For most companies the invoicing and payment process is a slow and painful one. Whether paying out for services received, or trying to get hold of money owed, everyone knows that it can take weeks if not months to see the process through to the end. In business time is money, and when you are at the mercy of a slow, paper-based process the shocking truth is that you can end up wasting an awful lot of both!
Case: DHL eBilling
“We initially integrated the system in Belgium, but were so impressed with Fundtech’s Accountis EIP solution that we were keen to extend the service to our other European offices as soon as possible. Those customers that already have access to the system are finding it very easy to use, which proves to us that the project has already been a success.”
“Our initial requirements were very complex yet Fundtech were able to produce a powerful, VAT compliant system that was delivered within our tight timescales and budget. The Functech development and support teams are fantastic and their motivation to deliver a technically outstanding solution for us has been exceptional.”
Brian Thumbwood, DHL