AP Automation - Receive E Invoices With AP Automation Software From Fundtech
Accountis AP Automation enables you to automate your entire accounts payables process from the creation of e purchase orders and receipt of e invoices, to handeling disputes and submitting payments online.
- Save at laest 62% per invoice
- Eliminate repetative tasks such as reconciling
- Benefit from easy supplier adoption
Accountis Enterprise AP
Make it easy for suppliers to send you e invoices and manage your payables process online to reduce manual input, eliminate errors and drive down costs with AP automation solutions.
Accountis Enterprise AP automation service automates your entire accounts payables process from the creation of purchase orders and receipt of invoices, to handling disputes and submitting payments online.
Accountis Enterprise AP automation service is fully VAT compliant and integrates easily with your existing ERP or accounting systems to deliver a paperless and efficient invoicing process.
Receiving supplier invoices directly into your AP system instead of on paper is faster and will immediately eliminate inputting errors and reduce processing costs. You can also automate repetitive tasks such as reconciling invoices against purchase orders and make significant savings by eliminating mis-payments and taking advantage of any early payment cash discounts. Accountis Enterprise AP automation software makes it easy for suppliers to start sending you e invoices so they can quickly benefit from reduced delivery costs, a faster dispute process and quicker settlement.
Accountis Enterprise AP automation service works seamlessly alongside your existing systems and can be used standalone or in conjunction with Accountis Enterprise AR for an end-to-end solution.
Key Features of Accountis Enterprise AP:
- Send e purchase orders from existing systems and present online
- Online purchase order ‘flip to invoice’ option for suppliers
- Receive supplier e invoices and other AP documents in any format
- Import e invoice data into your existing systems
- Real-time one view of all documents & transactions
- Full document history and archiving with detailed search
- Online query management
- Workflow map onto internal processes e.g. approval, permissions
- Bespoke reporting e.g. document status, exception handling
- Multilingual, multicurrency
- Non-technical with little training required
- Easy to use web screens with corporate branding throughout
Our unique range of powerful Workflow Modules will help you eliminate repetitive tasks, optimise existing processes and improve efficiency. Our Workflow Modules facilitate the efficient processing of documents (primarily invoices or credit notes) through the Accountis EIP system. Workflows are configured to suit your needs and the degree of automation can vary between a standard workflow requiring some user interaction to a completely lights-out solution. Workflows available are: Standard, Enhanced (inbox/Outbox), Invoice to Payment (full AP approval automation) and Payment.
100% Supplier Adoption (Onboarding)
With Accountis there is no need for your suppliers to change their existing back-office systems or business processes. It is a simple, easy-to-use service that even your smallest suppliers will quickly adopt. They can deliver invoices to you in a number of simple ways, including;
- Paper to Data - We scan all your inbound paper invoices and output data directly into your systems or Accountis Hub.
- File Upload - Import invoice data directly into the e-invoicing Hub from any ERP system or finance package.
- The Accountis ebPrinter® – Suppliers simply ‘print’ their invoice from any accounting package and the ebPrinter automatically captures the data content and creates an electronic invoice in your Supplier Portal.
- Document Flip - Login to view an e-purchase order online, and create an e-invoice by simply “flipping” the PO.
- Webscreen - Perfect for smaller businesses. Enter ad-hoc invoice details using a simple form on the Supplier Portal.
Accountis Enterprise AP is therefore a simple, free service that all your suppliers will quickly adopt:
- Company branded registration screens linked from your website
- Simple online enrolment process, with instant access
- Help with marketing materials & promotion
- Expert customer adoption advice & support
- Full after-sales technical and customer support
We understand that service adoption is critical to the success of your e-invoicing/AP automation project and we will help you every step of the way. The Accountis Onboarding Team will be on hand to assist you throughout the enrolment process with help and advice.
Outsource Your AP Paper Invoice Processing
If you want to make the immediate switch from paper to electronic in one day, then our Paper To Data invoice scanning service is for you. With Paper to Data, we receive and scan all your inbound paper invoices and output the data directly into your ERP or finance system. Your finance team can then view and manage all invoice data using the online Supplier Portal - quickly and simply. Paper to Data (Invoice imaging) is also a cost-effective stepping stone to full e invoicing. Following implementation we can work with you to get all your suppliers onboard, enabling you to make the easy migration to a fully automated AP process over time. Find out more about Paper to Data
With Accountis Enterprise AP you can eliminate paper, mange all your payables documents online and sign up suppliers fast. Find out more about AP automation services and tell us about your requirements by Contacting Us.
Example User Profile
You receive a large quantity of paper invoices but want them delivered electronically. You need a fully automated solution that integrates easily with your existing systems and enables you and your finance team to send secure e-purchase orders, receive e-invoices and have ‘one view’ of the entire payables process acessible online from any location 24/7.
Summary of Benefits
- Save 62%1 per invoice on processing
- No manual data entry
- Eliminate manual input errors
- Faster dispute resolution
- Better visibility, one view of all docs
- More efficient audit trail
- Eliminate overpayment errors
- Benefit from early payment terms
- 10 years online archiving
- Quicker and easier for suppliers
- Cross-selling via the customer portal
- A greener, more sustainable process
Read more benefits in the Accountis Enterprise AP Datasheet