Invoice to Payment

Invoice to Payment Module

Digitise invoice approval to achieve touchless processing, increased visibility and better control in Accounts Payable.

For most organisations the paper invoice approval process is slow and inefficient. Organisations with offices in multiple sites and territories find it almost impossible to deliver the right invoice to the right person and ensure that it follows the fastest, most efficient route for approval.

The Accountis EIP Invoice to Payment Module enables you to eliminate these problems by streamlining and digitising the entire invoice approval process from start to finish.  It works alongside your Accountis EIP Hub to enable you to design an accurate approval workflow that minimises manual handling and introduces a more cost-effective business process.

Having one central depository of all invoices will result in fewer supplier enquiries and reduce the number of duplicate invoice requests. Routing your invoices more accurately will also speed up the approval process and enable you to benefit from early payment discounts and reduce risk.

The Invoice to Payment Module is fully scalable so you can match functionality to suit your exact requirements. Additional features can be added at any time to ensure that your system adapts to changes within your organisation such as technology developments and business growth.

Request a call back to discuss Invoice Approval Workflow

Key Features of the Invoice to Payment Module

• Supplier invoices in any format e.g. EDI, scanned paper, e invoices
• Invoices presented online as an image
• Invoice to Payment adds comments to invoices 
• Manually choose an authoriser for an invoice 
• Set up a circulation lists
• Direct delivery to skip manual steps
• Email notifications and alerts e.g. on delivery
• Other options include reclassify, return, hold, invalidate and approve
• Full reporting e.g. number of invoices, invoice location, history
• Predefine invoice templates e.g. to go to the relevant cost-centre 
• PO matching & exception handling – 3 way matching

Invoice to Payment Module Increases Visibility and Identifies Bottlenecks

Members of your finance team can view and manage their invoices online from one secure location.  The invoices are automatically routed quickly and efficiently to the correct person/departments following your pre-defined approval process.  Finance managers have the ability to view all invoice activity which gives them a better overview of all the flows in the organisation and makes it easier to identify bottlenecks.

To get the most out of the Invoice to Payment Module we will work closely with you to design a workflow that replaces error prone manual tasks with a fully automated process to save time and money. It also immediately eliminates all the problems associated with having multiple finance systems in geographically separated finance departments.

Use with Paper To Data for Full Automation

The Invoice to Payment Module accepts invoices data in any format, which includes scanned paper invoices.  Our Paper to Data service enables you to eliminate paper by scanning and digitising all your inbound invoices.  The invoice data is automatically uploaded to the Accountis EIP Hub, ready for online presentment and processing.

With the Invoice to Payment Module you can streamline your existing processes to save time, increase visibility and reduce risk.  Contact us to discuss your Invoice to Payment requirements.